Organization and Workflow

This diagram shows the different participants involved in this project and what they are responsible for accomplishing.

Organization and workflow are two  parts to a project that should always be prepared even if there is only one person involved.

Organization

By organizing the  personnel you will  know exactly which person is responsible for each piece of the project.   It will also let you determine how work will progress throughout the life of the project.

In the diagram (above) you can see an example of the organization of the personnel that will be involved in a  project.  Organizing the people involved  is important to being able to keep order and provide direction for getting work done. Certainly if everyone was working on the same part of a project then nothing would get accomplished. In other words, “ Not everyone can be the head, and not everyone should be a foot.”

Workflow

Whenever you are involved in working with a project, the project  takes on a life of its own. The work passes through a series of  phases that are collectively referred to as a Life Cycle. Thse phases are :

Planning

Design

Development

Integration

Deployment

Post Deployment

In this diagram you will see the different phases of the life cycle and the people that are going to accomplish each part of the the project and what they are going to accomplish.   

Furthermore, take notice  of the tasks that are done within each phase. After you have looked at all the tasks and phases,  you can determine where you will want to put in a project milestone. Project milestones are also known as deliverables. Deliverables are what each group of people involved in a project is responsible for producing during the life cycle of a project. If you are the only person involved, then you should mark out deliverables for yourself so that you know that a particular portion of a project has been done.

You should  also take note that there are a series of reviews when the work from a particular section is completed.  These reviews determine if the work has been  either accepted or denied.  The determination that is made controls the flow of the work of the project.

For a lighter view on Project Workflow click on the link to the video.

The Lighter side of Workflow

Now you have completed your assessment, determined the project scope, created a budget, organized your personnel and determined the flow of work.  What is next?  Scheduling the time that it takes for each phase of the life cycle will help you to complete the project within a timely fashion.  Take a look at the next section on Scheduling your time.

References:

Garton, C, & McCulloch, E. (2005). Fundamentals of technology project management. Lewisville, TX: MC Press Online, LP.

Ozdjnige, (2010). Project Life Cycles Video [Web]. Available from http://youtu.be/HTAMRPOaUHM

Leave a Reply

XHTML: You can use these tags:
<a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>